You will need to assign the extensions to the
rooms for the software to properly manage the posting of the telephone
charges incurred on extension number to the respective rooms. Follow the
steps below to assign the extensions.
- From the Rooms menu, select the Extension
Assignment. The Assign Extensions to Rooms form gets displayed.
- There are two ways of assigning the
extensions to the rooms.
- Suppose if there are extensions
corresponding to the room number, you can simply click on the
Automatic Assign to automatically assign the extensions to the
corresponding rooms. Say, if you have got the room numbers 102,103
and you wish to assign the extension numbers 102,103 respectively to
them, simply click on Automatic Assign.
Note: The extension
numbers, those do not have corresponding room numbers are not
assigned to any room and continues to appear in the
UnAssigned Extensions list
- If you wish to manually
assign the extension numbers to the room numbers, select the Room Name, check mark the
extensions from the Un Assigned Extensions and click on Assign.
The extensions are added to the Assigned Extension list.
Note: A room can have more than one extension. But an
extension can be applied to only one room
- Click on Close to close the Assign
Extensions to Rooms.